This article gives you a complete overview of which notifications flowit sends in each module — and when you receive them.
💡 Which notifications are active for your organisation is controlled by your admin under Admin > Settings > Notifications.
Notification types
Type | Meaning |
To Do | There is a task waiting for you in flowit. |
Reminder | A reminder about an open task. |
Info | Informational only — no action needed. |
📊 Surveys
When | What happens | Type | Who receives it |
Anonymous survey starts | You have been invited to participate in an anonymous survey | To Do | All participants |
Non-anonymous survey starts | You have been invited to participate in a survey | To Do | All participants |
Reminder to submit | Survey not yet submitted (1 week before deadline or manually triggered) | Reminder | Those who haven't submitted yet |
📝 Reviews
When | What happens | Type | Who receives it |
Review starts | Notified about new review and fill-in deadline | To Do | Reviewer & employee |
Review starts (required additional reviewer) | You have been added as an additional reviewer, participation required | To Do | Required additional reviewer |
Review starts (optional additional reviewer) | You have been added as an additional reviewer, participation optional | To Do | Optional additional reviewer |
Required additional reviewer added afterwards | You have been added as an additional reviewer, participation required | To Do | Required additional reviewer |
Optional additional reviewer added afterwards | You have been added as an additional reviewer, participation optional | To Do | Optional additional reviewer |
All required participants have submitted | Results available, please confirm completion | To Do | Reviewer & employee |
All required participants have submitted (additional reviewer with viewing rights) | Results can now be viewed | To Do | Additional reviewer with viewing rights |
Fill-in deadline passed — additional reviewer has not submitted | Review can still be manually marked as filled in | To Do | Main reviewer |
Fill-in deadline passed — reviewer or employee is missing | Deadline passed, contact HR | Info | Reviewer |
Completion deadline passed | Completion not confirmed, contact HR | Info | Reviewer |
Reminder to fill in | Questionnaire not yet submitted | Reminder | Those who haven't submitted yet |
Reminder to complete | Completion not yet confirmed | Reminder | Reviewer |
Completion confirmation requested | Your confirmation for review completion is required | To Do | Recipient of request |
Completion confirmation accepted | Completion confirmed | Info | Creator of request |
Completion confirmation rejected | Completion rejected | Info | Creator of request |
Completion confirmation withdrawn | Request withdrawn | Info | Recipient of request |
Addendum confirmation requested | Your confirmation for addendums is required | To Do | Recipient of request |
Addendum confirmation accepted | Addendums confirmed | Info | Creator of request |
Addendum confirmation rejected | Addendums rejected | Info | Creator of request |
Addendum confirmation withdrawn | Request withdrawn | Info | Recipient of request |
Fill-in deadline extended | New deadline set | Info | All participants |
Completion deadline extended | New deadline set | Info | Reviewer & employee |
Review proceeded without additional reviewer | No action required | Info | Additional reviewers who did not submit |
Main reviewer changed (old reviewer, no draft) | No longer main reviewer | Info | Old reviewer |
Main reviewer changed (old reviewer, has draft/submission) | No longer main reviewer, questionnaire available as PDF | Info | Old reviewer |
Main reviewer changed (new reviewer, was not additional reviewer) | You are the new main reviewer, please fill in questionnaire | To Do | New reviewer |
Main reviewer changed (new reviewer, was optional reviewer without draft) | New role as main reviewer, please submit questionnaire | To Do | New reviewer |
Main reviewer changed (new reviewer, was optional reviewer with draft) | New role as main reviewer, new questionnaire required, old one available as PDF | To Do | New reviewer |
Main reviewer changed | Reviewer has been changed, new reviewer assigned | Info | Employee |
New comment | Comment added to review | Info | All with viewing rights |
Review archived | Review has been archived | Info | All participants |
📊 Evaluations
When | What happens | Type | Who receives it |
Evaluation starts | Notified about new evaluation and deadline | To Do | Evaluator |
Evaluation starts | Notified about new evaluation and deadline | To Do | Evaluee |
1 week before deadline | Reminder to submit | Reminder | Those who haven't submitted yet |
Deadline passed, not yet submitted | Regular reminder until submission | Reminder | Those who haven't submitted yet |
Everyone has submitted | Results available | Info | All participants |
New comment | Comment added to evaluation | Info | Other person in evaluation pair |
💡 The regular reminder sent after the deadline can be disabled by your admin.
🃏 Development Cards
When | What happens | Type | Who receives it |
New card added | Notified about new card | Info | Other person in evaluation pair |
Card archived | Notified about archiving | Info | Other person in evaluation pair |
Card exchanged without approval | Card has been exchanged | Info | Other person in evaluation pair |
Card exchange proposed | Approval required | To Do | Recipient of proposal |
Card exchange accepted | Proposal accepted | Info | Creator of proposal |
Card exchange rejected | Proposal rejected, alignment needed | Info | Creator of proposal |
Card exchange withdrawn | Proposal withdrawn | Info | Recipient of proposal |
Card goal updated without approval | Card goal has been changed | Info | Other person in evaluation pair |
Card goal update proposed | Approval required | To Do | Recipient of proposal |
Card goal update accepted | Proposal accepted | Info | Creator of proposal |
Card goal update rejected | Proposal rejected, alignment needed | Info | Creator of proposal |
Card goal update withdrawn | Proposal withdrawn | Info | Recipient of proposal |
💡 Whether card exchanges and goal updates require approval or are applied directly is configured in the evaluation settings.
🎯 Goals & OKRs
When | What happens | Type | Who receives it |
New objective assigned | Notified about new objective | Info | Objective owner |
New key result assigned | Notified about new key result | Info | Key result owner |
Key result update requested | Update required | To Do | Key result owner |
Key result updated (on request) | Notified about update | Info | Requester |
Key result updated (automatically) | Notified about update | Info | Objective owner |
Key result due soon | Reminder to update (1 week before due date) | Reminder | Key result owner |
Objective due soon | Reminder to review (1 week before due date) | Reminder | Objective owner |
Key result update required per schedule | Reminder to update | Reminder | Key result owner |
💬 Feedback
When | What happens | Type | Who receives it |
Feedback received | Someone has given you feedback | Info | Feedback recipient |
Feedback request (for themselves) | Someone asks you to give them feedback | To Do | Feedback provider |
Feedback request (for a third person) | Someone asks you to give feedback for another person | To Do | Feedback provider |
Feedback given for a third person | Notified that feedback has been submitted | Info | Requester |
New comment on feedback | Comment added to a feedback | Info | All involved parties |
🗓️ Meetings
When | What happens | Type | Who receives it |
New meeting created | You have been invited to a meeting | Info | All participants (except creator) |
Meeting updated | Meeting details have been changed | Info | All participants (except updater) |
Meeting cancelled | Meeting has been cancelled | Info | All participants (except canceller) |
Participant added | You have been added to an existing meeting | Info | Newly added participant |
Participant removed | You have been removed from a meeting | Info | Removed participant |
New comment on meeting | Comment added to a meeting | Info | All participants (except commenter) |
🌱 Development Goals
When | What happens | Type | Who receives it |
Long-term development goal updated | Employee has updated their own long-term development goal | Info | Team lead |